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Board Evaluation: Pre-launch email

The pre-communication for the Board Evaluation, introduces the process and outlines participant expectations. It aims to inform participants of the upcoming steps and the evaluation's goal of gathering feedback to improve board effectiveness.

Dear [Directors and Management], 

We are about to launch our annual Board Evaluation process for [Organisation], using BoardOutlook. 

BoardOutlook offers a secure and confidential platform with best-practice questions and frameworks. The software is accessible online via a computer, tablet, or phone.

Board Evaluation details:

  • The Board Evaluation is a holistic review of the behaviours and capability of the board as a whole. 
  • Time Commitment: The diagnostic will take approximately 45-60 minutes to complete. The duration may vary based on your experience and current challenges and opportunities the Board is facing.
  • Anonymity: Your responses will remain anonymous and will be reported generically as “Board” or “Management.”
  • Role-Specific Questions: You will respond to questions tailored to your role as Chair, Director, or a member of Management.
  • Flexibility: If you lack the context to answer a question, you may choose to skip it or provide feedback. Additionally, your answers will automatically save every 30 seconds, as long as you’re connected to the internet. 

We will hold a debriefing session for Directors at the conclusion of the process, likely during the [Board/Committee] meeting on [Date]. 

[Optional text for Management: An executive summary report, which provides an overview of key findings, will also be shared with Management participants at the conclusion of the process.]

The process will commence on [Target Date], and you can expect to receive an invitation email from BoardOutlook at this time. Once live, you’ll have [two] weeks to complete the diagnostic. 

We encourage you to participate openly and honestly and to provide clear and constructive feedback.

If you have any technical questions or require platform support , please call the BoardOutlook team on +61 2 8776 3178 (AU/NZ) / +44 330 822 1458 (UK/EU) / +1 415 294 1310 (USA) or send an email to team@boardoutlook.com.

Thank you for your contribution.


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